Official Public & Real Property Records
Real Property Records
Since the beginning of county government, the county clerk’s office has had the important responsibility of keeping the records of which of its citizens owned what property. The number and titles of property records has expanded over the years to cover more than 34 different types of documents: deeds, deeds of trust, warranty deeds, oil / gas leases, bills of sale, deed restrictions, homestead designation, power of attorney, releases, and many more.
Since the 1980s county clerks have combined records / books of other documents with the real property records to create what is now called, the Official Public Record of Taylor County. Types of documents added are abstracts of judgments, assumed name certificates, state and federal tax liens, plats, occupational bonds, mechanics liens, livestock brands, state water permits, and the list goes on and on.
In Taylor County the first “real property” records were recorded in the county clerk’s office in the 1870s. To date there are over 4 million images of documents requiring approximately 4 terabytes of computer database. In 2012, the clerk’s office recorded over 29,000 different documents.
The instruments are filed and recorded in a safe and permanent manner and an index is provided so records may be easily and completely retrieved. Visit our Real Property Records online database or by coming into the office.
To be eligible to be recorded a document must have the following attributes:
- Be a document that is statutorily authorized to be recorded.
- Your document must be the original or a certified copy.
- There must be a title at the top.
- If it’s a deed, the grantee’s address must be listed.
- If it’s a deed of trust, the trustee or beneficiary’s address must be listed.
- All other documents must have a return address listed on the bottom or back.
- The signatures must be original.
- Your name must be printed or typed underneath your signature.
- There must be a completed original notary acknowledgment with seal. Seal and notarial commission must not have expired date and must be legible.
- The property must be located in Taylor County and include the complete legal description indicating property is in Taylor County, Texas.
- A margin of at least an inch is required on top, bottom, left and right on each page of a document.
Notice of Confidentiality Rights
if you are a natural person, you may remove or strike any or all of the following information from this instrument before it is filed for record in the public records. This information includes your social security number or your driver’s license number.
Filing & Fees
The filing fee is $26 for the first page and $4 for each additional page. It is a crime to intentionally or knowingly file a fraudulent court record or a fraudulent document with the clerk.
Electronic Recording or E-recording
Taylor county clerk’s office accepts electronic recording of real property records from those who are authorized by local government code 195.003. Xerox Government Records, Simplifile, and Corporate Service Company (CSC) are the vendors that have been authorized for use, you may contact them and sign up for e-recording at the Erxchange website.
Rules & Regulations for Researching / Copying Records
- Due to constraints in electrical supply and the importance of keeping dedicated electrical outlets, no one may hook-up any equipment into the electrical supply in the clerk’s office.
- Due to trademark and other legal rights to any hardware system and/or proprietary software, no citizen, agent, company, or other individual or business may connect any electronic device into the computer systems, either owned or leased in the clerk’s office.
- Due to the close quarters or crowding in this office, there is no room for additional equipment. No individual may install or use private equipment such as a copier, scanner, microfilm equipment, etc.
- There are eight public search stations for the official public records and two public search stations for court records. At any time these are all being utilized, the person who has been at the stations the longest must allow a new person to use the computer. If there are more than eight or two and those using the computers will not yield them to another, then the rule of 15 minutes per computer per person at any one time will be enforced.